Meeting rooms

 

Are you interested in reserving one of our two meeting rooms?

Here you will find all the information you need to hold a meeting in the DSI rooms.


If you have any questions, please do not hesitate to contact us.

The team of the DSI managing office

rooms@dsi.uzh.ch

 

1. Basic facts

  • The DSI merely provides the meeting rooms mentioned below.
  • The DSI is neither an organizer nor does it act as an event organizer or similar.
  • The DSI office does not take the initiative regarding access, technology, catering, etc. for reserved rooms.
  • The responsibility lies solely with the person organizing the event.

2. Who can reserve meeting rooms at the DSI?

  • Members of the DSI network
  • Partner organizations of the DSI

3. Which meeting rooms can be reserved?

Meeting room «Einstein» / SOC-E-008

  • Max. 12 people
  • Screen
  • MS Surface Hub
  • Whiteboards

Meeting room «Schrödinger» / SOC-E-006

  • Max. 20 people
  • Screen
  • MS Surface Hub
  • Flipchart

4. How to make a reservation request?

Reservation requests are made through this booking tool and is managed by the DSI managing office.

The procedure:

  • The login is done via the UZH-shortname or the AAI login. If you do not have such a login, please contact the DSI managing office.
  • After your first login your user request will be checked by the DSI office. Only after this approval process you can make your first reservation request.
  • If your reservation request is not approved, you will be informed.
  • Reservation requests can only be made for the current semester, i.e. a maximum of six months in advance.

5. When can the meeting rooms be booked?

  • In principle, the meeting rooms can be booked on working days between 8:00 and 17:00.
  • For bookings during the lunch break and after 17:00, the person organizing the event must obtain information about possible access in good time, i.e. at least one week before the planned date.

6. How to enter the meeting rooms?

A UZH badge (with specific access authorization for the DSI) or an event badge is required for access to the DSI premises. This event badge is personal and may not be given to third parties.

Event badges can be obtained from the DSI managing office by appointment and during the following time windows:

  • Tuesday: 10:30 - 11:30
  • Thursday: 11:00 - 12:00

Appointment requests should be sent to the following email: rooms@dsi.uzh.ch

It is recommended to obtain the badge as early as possible, i.e. at least one week before the scheduled date.

Failure to return the badge within five working days of the meeting date will result in a fee of CHF 100.

7. Technology & equipment

Personal instruction by the DSI office is available by appointment. Appointment requests should be sent to the following email: rooms@dsi.uzh.ch

The DSI does not receive support from the UZH operations service, as the premises are self-managed. Therefore, in case of problems, only the DSI managing office can be involved, on weekdays between 8:00 and 17:00.

When conducting workshops or similar, the person organizing the event is responsible for organizing any necessary working aids (pens, notepads, post-its, etc.).

8. WIFI

The following WIFI networks are available:

  • uzh - for UZH members
  • eduroam - for university members of other institutions participating in eduroam
  • uzh-guest - for external guests
    Guests can authenticate themselves by means of an SMS code.
    If the WIFI uzh-guest is selected, a pop-up window appears explaining the further steps. Tip: First accept the terms and conditions - only then can the cell phone number be entered.

9. Catering

  • The DSI does not provide catering on site.
  • Any catering may only be obtained from the ZFV and must be organized by the person organizing the event (incl. delivery on the day of the event).

10. Order

The meeting rooms are to be left tidy after each event:

  • Furniture is to be returned to the arrangement as encountered.
  • Whiteboards are «white».
  • Used flipchart sheets and other material are to be disposed of.
  • Any soiling, e.g. after catering, must be removed by the event organizer.
  • Empties must be disposed of by the organizer (do not deposit in the kitchen).

In addition to the points listed here, the general house regulations of the UZH apply.

11. Fees

  • The use of the meeting rooms is free of charge for members of the DSI Network and for partner organizations of the DSI.
  • In case of non-compliance with the requirements of the DSI managing office, fees for additional expenses will be charged (at least CHF 300).